Preserve the recording as the reference
Before turning your own podcast transcript into a quote card, project summary or public source note, listen to the passage. Mark any misheard product names, dates, negation or speaker changes. Correct the transcript to reflect the recording; do not silently rewrite an old statement to match what you wish had been said.
If the underlying spoken claim needs a correction, explain that separately in an appropriate show note. A transcription correction and a factual correction are different editorial actions.
Use the creator workflow available to your show
Spotify limits transcript availability to eligible shows and says transcript management is unavailable in its Creators mobile app. On the web, open Episodes, select the episode, then find the transcript under Details. Editing uses a downloaded file and re-upload rather than direct editing in the web interface. Source
Keep the original downloaded file alongside your edited copy. Use a clear version note so that a later reviewer can identify which text was used for a published excerpt.
Review words and timing together
| Check | Example problem | Correction boundary |
|---|---|---|
| Wording | A missing “not” reverses a statement | Match the actual audio |
| Speaker | A question reads like the answer | Preserve the exchange |
| Time | Text appears during the next sentence | Align the intended passage |
| Quotation | A clipped line omits a condition | Include the relevant context |
Spotify accepts VTT or SRT files up to5MB and requires timestamps for synchronized playback. Its help also notes that synchronization may depend on the podcast host. Source
Check replacement and distribution choices
After uploading, inspect the episode as a listener. Spotify states that enabling automatic transcripts replaces an uploaded transcript, so review that setting before assuming your edited file remains in use. Translations and RSS distribution have separate controls, and other listening platforms may not support the transcript. Source
Record the episode, language, reviewed timestamp and transcript version. Do not assume that correcting one surface has changed every quote card or copied excerpt elsewhere.
The podcast passage guide covers checking a listener-facing source. The AI source checklist helps keep a later summary tied to the recording rather than treating your transcript and an AI paraphrase as independent evidence.